Tour pre-costing builder
Day-by-day costing with Google Maps routes, vehicle per-km rates, hotels, meals, guides and entrance fees — with automatic markup and per-pax rates.
New Tour pre-costing with Google Maps distances
The travel CRM that prices, plans and sells your tours
Capture inquiries, calculate exact tour costs with Google Maps distances, send branded quotes and get paid — all in one system built for tour operators and DMCs.
Not ready? Try the free tour cost calculator — no sign-up.
No credit card needed
Cloud or self-hosted
Setup help on WhatsApp
700+websites & systems delivered by our team
10+ yrsbuilding travel & business software
15 pax ratesauto-priced per tour (5 pax slabs × 3 room types)
1 systemfrom first inquiry to final payment
Why a travel CRM?
Still running tours on WhatsApp chats and Excel sheets?
A travel CRM is one shared system that holds every lead, tour cost, quote, booking and payment. Tour operators who switch reply faster, quote more accurately and lose far fewer bookings to slow follow-up.
Without a CRM
- Leads lost in WhatsApp and email threads
- Hours spent re-calculating tour costs in Excel
- Quotes priced with old supplier rates — margins leak
- Payments chased manually, deposits forgotten
- Plain Word quotes that look like everyone else's
With TourRova
- Every inquiry tracked in a visual pipeline until it's won
- Tour costs calculated in minutes with real road distances
- Supplier rates auto-filled, markup applied consistently
- Automatic email & WhatsApp payment reminders
- Branded PDF quotes, itineraries, invoices and vouchers
Features
Everything a tour operator needs, in one place
Built with tour operators and DMCs — not a generic CRM with travel bolted on.
Inquiry pipeline
Capture leads from your website form, email and WhatsApp into a Kanban pipeline so no inquiry is forgotten.
Itinerary builder
Drag-and-drop days and activities, add a photo and caption for each day and print a beautiful branded itinerary.
Branded quotes
Send a quote link your customer can accept or decline online. Every document carries your logo and letterhead.
Bookings & vouchers
Confirm bookings, assign staff, and issue hotel, transport and activity vouchers in one click.
Invoices & payments
Track deposits and balances, issue invoices and send automatic payment reminders by email and WhatsApp.
WhatsApp Business inbox
Official WhatsApp Cloud API integration: chat with customers and send templates from inside the CRM.
Supplier rate management
Store per-km rates for car, van, mini coach and coach, plus hotel BB/HB/FB room rates — auto-filled when costing.
Customer portal
Customers log in to see their itinerary, vouchers and payments, and message you — a premium experience.
Calendar & staff
See all tours on a calendar and assign drivers, guides and staff with role-based access.
Reports dashboard
Revenue, bookings, conversion and outstanding payments at a glance for better decisions.
Mobile apps (PWA)
Install TourRova on Android and iPhone home screens for your team and your customers.
Who it's for
Built for the people who sell private tours
If you price tailor-made trips by vehicle, hotel and day, TourRova was made for you.
Chauffeur-guides & freelancers
Send professional quotes from your phone, keep every guest and payment in one place, and look like a big agency.
Inbound tour operators
Cost round trips in minutes with per-km rates, hotels and entrance fees — and reply to inquiries the same day.
DMCs & B2B agencies
All-pax rate tables for overseas partners, supplier rate management and team roles for sales and operations.
Travel agencies
Inquiry pipeline, itineraries, vouchers, invoices and WhatsApp follow-ups — without per-booking fees.
The maths of switching: if you send 20 quotes a month and TourRova saves you 45 minutes on each, that's about 15 hours back every month — for less than the cost of one booking's commission.
Try the free calculator
Signature module
Cost any custom itinerary in minutes — not hours
TourRova's tour pre-costing module is a tour cost calculator made for real tour operations. Plan the route, and the system does the maths.
- Google Maps routes — real driving distance and time for every day
- Vehicle per-km pricing — car, flat-roof van, high-roof van, mini coach, coach
- Driver bata, chauffeur guide & national guide fees added automatically
- Hotels by meal plan (BB/HB/FB) and room type (SGL/DBL/TPL)
- Entrance fees — popular Sri Lankan sites pre-loaded, fully editable
- All-pax rate table — 2, 4, 6, 8, 10 pax × SGL/DBL/TPL in USD
- One-click branded quote PDF with your letterhead
Example · 7-day tour, 4 pax
Auto-calculated
Route distance (Google Maps)742 km
High-roof van · per-km rate × km$371
Driver bata · 7 days$105
Hotels · 6 nights · DBL · HB$1,140
Entrance fees · 4 pax$312
Markup · 18%$347
Selling price per person (DBL)$569
Illustrative figures. Your own supplier rates, fees and markup are used.
How it works
From inquiry to paid booking in four steps
Capture the inquiry
Leads arrive from your website form, WhatsApp or email straight into the pipeline.
Cost the tour
Build the route on Google Maps; transport, hotels and fees are priced automatically.
Send a branded quote
The customer views and accepts online. The itinerary is generated for you.
Confirm & get paid
Issue vouchers and invoices; reminders chase deposits and balances.
Compare
Why tour operators choose TourRova
| Capability | TourRova | Excel + WhatsApp | Generic CRM |
|---|---|---|---|
| Tour cost calculator with map distances | ✓ Built in | Manual | ✗ |
| Per-pax rate table (SGL/DBL/TPL) | ✓ Automatic | Manual formulas | ✗ |
| Itinerary builder & branded PDFs | ✓ | ✗ | Add-on |
| Hotel / transport vouchers | ✓ | ✗ | ✗ |
| WhatsApp Business inbox | ✓ Native | Personal phones | Paid add-on |
| Customer self-service portal | ✓ | ✗ | Rare |
| Own the source code (self-hosted) | ✓ $800 once | — | ✗ |
| Starting price | $19/month | Free but costly in time | Per-user pricing |
Pricing
Simple pricing. No per-booking fees.
Start free for 14 days. Upgrade when you're ready — or own it forever.
Starter
For small & freelance tour operators
$19/month $29
or $190/year — 2 months free
- 50 bookings per month
- 3 user accounts
- Inquiry pipeline & bookings
- Itinerary builder with day photos
- Tour pre-costing & branded quotes
Most Popular
Professional
For growing travel agencies
$39/month $59
or $390/year — 2 months free
- Unlimited bookings
- 10 user accounts
- Everything in Starter
- WhatsApp Business inbox
- Customer self-service portal
Enterprise
For DMCs & large operators
$79/month $99
or $790/year — 2 months free
- Unlimited bookings & users
- Everything in Professional
- Supplier rate management
- REST API & mobile PWA apps
- White-label documents
Save $200
Own it: Self-Hosted Travel CRM
Full PHP/MySQL source code on your own server — unlimited users and bookings, no monthly fees, free installation help.
$1,000$800one-time
Get the self-hosted license
Custom development by DKwebArt
Need your own travel CRM or a travel website that sells?
We are the team behind TourRova. We design and develop custom travel CRMs, booking engines and SEO-optimised travel websites — not just pretty banners, but sales-generating platforms that bring you inquiries and bookings.
- Custom travel CRM tailored to your workflow
- Tour & hotel booking websites with online payments
- SEO, Google ranking and lead-generation built in
- 700+ websites delivered for clients in Sri Lanka, UK, Australia, NZ, UAE, USA & Japan
FAQ
Questions tour operators ask us
What is TourRova?
TourRova is a travel CRM and tour operator software that manages the full sales cycle of a tour business in one place: inquiries, tour pre-costing, itineraries, branded quotes, bookings, vouchers, invoices, payments and WhatsApp messaging. It is built by DKwebArt in Sri Lanka and is used by tour operators, DMCs and travel agencies.
What is a travel CRM and why does a tour operator need one?
A travel CRM (customer relationship management system) keeps every lead, quote, booking and payment in one database instead of WhatsApp chats, emails and Excel sheets. Tour operators use it to reply to inquiries faster, price tours accurately, avoid double bookings, chase payments automatically and win more repeat customers.
How does the tour cost calculation module work?
You add the route day by day, TourRova calculates the driving distance with Google Maps, applies your transport supplier's per-km rate for the selected vehicle, adds driver bata, guide fees, hotels (BB/HB/FB), meals and entrance fees, then applies your markup and produces a per-person rate table for 2, 4, 6, 8 and 10 pax in single, double and triple rooms. One click turns it into a branded PDF quote.
How much does TourRova cost?
Cloud plans start at $19 per month with a 14-day free trial and no credit card required. You can also buy a one-time Self-Hosted license for $800 (regular price $1,000) and run TourRova on your own server with no monthly fees.
Can I install TourRova on my own hosting?
Yes. The Self-Hosted license gives you the full PHP 8 and MySQL source code to install on your own hosting and domain (for example Hostinger or cPanel hosting). We help with installation and you get 12 months of updates and bug fixes.
Does TourRova work with WhatsApp?
Yes. TourRova connects to the official WhatsApp Business Cloud API so you can send quotes, booking confirmations and payment reminders and reply to customers from a shared inbox inside the CRM.
Is TourRova only for Sri Lanka?
No. TourRova is built in Sri Lanka and includes Sri Lankan entrance fees and per-km transport pricing out of the box, but it works for tour operators anywhere — prices, currencies, suppliers and places are fully editable.
Can you build a custom travel CRM or travel website for my company?
Yes. DKwebArt, the team behind TourRova, builds custom travel CRMs, booking engines and SEO-optimised travel websites. WhatsApp +94 77 726 8284 or email dkwebart@gmail.com to discuss your project.
Price, plan and sell your next tour with TourRova
Start your free 14-day trial today. Our team will help you set up your suppliers, rates and branding on WhatsApp.