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Free Tour Cost Calculator
Price any private tour package in two minutes. Enter your route kilometres, vehicle rates, hotels and fees — get per-person prices for 2, 4, 6, 8 and 10 travellers, with single supplement, instantly. No sign-up.
Trip settings
Route (km per day)
Transport & staff
Hotels, meals & fees
Selling price per person · 4 pax · double room—
| Travellers | Vehicle | Double | Single |
|---|
Want this with real Google Maps distances, your supplier rates and a branded PDF quote?
Try TourRova's tour costing software free for 14 days →
How it works
The formula behind the calculator
Every private tour mixes shared costs (vehicle, driver, guide, group extras) and per-person costs (hotel share, meals, entrance fees). The calculator divides shared costs by the number of travellers, adds the per-person costs and applies your markup:
Price per person (double) = [ (km × rate per km + driver/guide × days + group extras) ÷ travellers + double room ÷ 2 × nights + meals × days + fees + other ] × (1 + markup %)
Single = double price + (single room − double room ÷ 2) × nights × (1 + markup %)
Single = double price + (single room − double room ÷ 2) × nights × (1 + markup %)
Vehicles change with group size (car → van → high-roof van → mini coach), so the price per person does not always fall in a straight line. To learn the full method, read how to calculate tour package cost and per-person tour pricing explained.
Free calculator vs TourRova
When you outgrow the calculator
| Feature | Free calculator | TourRova costing module |
|---|---|---|
| Per-person table 2–10 pax | ✓ | ✓ incl. triple rooms & child rates |
| Kilometres | Typed manually | ✓ Google Maps route & drive time |
| Supplier rates | Typed every time | ✓ Saved & auto-filled |
| Hotels per night & meal plan | One average rate | ✓ Each hotel BB/HB/FB |
| Entrance fee list | — | ✓ Pre-loaded & editable |
| Branded PDF quote | — | ✓ Your logo & letterhead |
| Save, edit, convert to booking | — | ✓ Inquiry → costing → quote → booking |
FAQ
Tour cost calculator questions
How do I calculate the cost of a tour package?
Add the shared costs for the whole group (vehicle, driver and guide), divide them by the number of travellers, then add the per-person costs (hotel share, meals, entrance fees and activities). Finally apply your markup. This calculator does every step automatically for 2, 4, 6, 8 and 10 travellers.
How is the single supplement calculated?
For every night, a solo traveller pays the full single room rate instead of half a double room. The calculator adds (single room rate − double room rate ÷ 2) × nights to the double-sharing price.
Which vehicle does the calculator use?
It picks a car for 1–2 travellers, a van for 3–6, a high-roof van for 7–9 and a mini coach for 10 or more, using the per-kilometre rates you enter.
Is this tour cost calculator free?
Yes. It is free to use with no sign-up. If you want Google Maps distances, saved supplier rates, entrance fee lists and branded PDF quotes, you can try the full TourRova tour costing software free for 14 days.
Can I use it for any country and currency?
Yes. Choose your currency and enter your own rates — it works for Sri Lanka, India, the Maldives, Thailand, Indonesia, Africa or anywhere you run private tours.